Codemate Privacy Statement

1. Website and Internet services

Codemate is committed to protecting your privacy and personal data.

Personal data collected through the site

We may collect the following personal data when you use our website or online services: name, email address, phone number, company name, and any other information you voluntarily provide through contact forms or newsletter subscriptions. We also collect technical data such as IP address, browser type, device information, and pages visited through cookies and similar technologies.

The purpose and legal basis for the processing

We process your personal data for the following purposes: to respond to your inquiries and provide requested information, to send marketing communications where you have given consent, to improve our website and services, and to comply with legal obligations. The legal bases for processing are your consent, performance of a contract, our legitimate interests in operating and improving our business, and compliance with legal obligations.

Sharing and transferring your personal data

We do not sell your personal data to third parties. We may share your data with trusted service providers who assist us in operating our website and conducting our business, provided they agree to keep your information confidential. Your data may be transferred outside the EU/EEA in connection with the use of cloud services and other tools. In such cases, we ensure appropriate safeguards are in place, such as Standard Contractual Clauses approved by the European Commission.

Retention of your personal data

We retain your personal data only for as long as is necessary for the purposes for which it was collected. Contact form submissions are retained for the duration of any resulting business relationship and for a reasonable period thereafter. Marketing consent data is retained until you withdraw your consent.

Your rights as a data subject

Under the General Data Protection Regulation (GDPR), you have the following rights: the right to access your personal data, the right to rectification, the right to erasure, the right to restrict processing, the right to data portability, and the right to object to processing. You also have the right to lodge a complaint with a supervisory authority. To exercise your rights, please contact us using the details provided below.

2. Customer collaboration

Personal data collected

In the context of customer collaboration, we collect the following personal data: contact person names, email addresses, phone numbers, job titles, company names, and project-related communication data. This data is collected directly from our customers and their representatives during the course of our business relationship.

Purpose and legal basis

Customer personal data is processed for the purpose of managing and fulfilling our contractual obligations, providing our services, communicating about projects and deliverables, invoicing and accounting, and maintaining our customer relationship. The legal basis for this processing is the performance of a contract and our legitimate interests in managing customer relationships.

Data retention

Customer collaboration data is retained for the duration of the business relationship and for a period required by applicable accounting and tax legislation after the relationship ends. Project-related data may be retained longer where necessary for warranty or liability purposes.

3. Recruitment

Personal data collected

During recruitment, we collect the following personal data: name, email address, phone number, CV/resume, cover letter, work history, education, skills, references, and any other information you provide in your application. We may also collect data from publicly available professional profiles such as LinkedIn with your knowledge.

Purpose and legal basis

Recruitment data is processed for the purpose of evaluating your suitability for the position, communicating with you about your application, and managing the recruitment process. The legal basis for processing is your consent (provided when you submit your application) and our legitimate interest in finding suitable candidates. With your consent, we may retain your application data for future recruitment purposes for up to 24 months after the application.

4. Cookies

Our website uses cookies and similar technologies to enhance your browsing experience, analyze site traffic, and personalize content. Cookies are small text files stored on your device when you visit our website. For detailed information about the cookies we use, their purposes, and how to manage your cookie preferences, please see our Cookie Policy.

5. Contact

If you have any questions about this Privacy Statement, please contact us at privacy@codemate.com.